Why it helps
Know who is coming. And where they sit.
Most guest lists live in texts, reply cards and a shared note nobody updates. The Guest Ledger keeps every name, reply, meal and seat in one calm file.
-
“Who still hasn’t replied?”
Mark each reply as it comes in. The status updates on its own, and after your RSVP deadline anyone missing shows as Follow up.
Guests -
“Is table 6 full?”
Type a table number next to a guest. The name appears on that table card with the seats counted, and a table turns red when it has too many guests.
Seating -
“How many salmon do we order?”
Your Dashboard counts every meal and every allergy from attending guests, ready to send to your caterer.
Dashboard
Watch it work
Type one number. The table fills itself.
This is the moment couples love. Mark a reply, type a table number, and the guest appears on that table with the seats counted.
Guests
Seating
Table 4 · College friends
7 of 10 seats8 of 10 seats
- Owen Park
- Ella Walsh
- Lily Young
- Theo Quinn
- Ruby Garcia
- Miles Hughes
- Clara Reyes
- Grace Okafor
- 1Mark the reply
- 2Type a table number
- 3The table fills itself
Example names. Your file starts empty and ready for your guests.
Before & after
Same guests. A lot less chasing.
Here is what changes when your guests live in one file.
-
BeforeReplies scattered across texts, cards and calls
Every reply in one list, with each guest’s status set for you
-
BeforeNo idea who still hasn’t answered
Anyone missing after your RSVP deadline shows as Follow up
-
BeforeCounting chicken and fish on a calculator
Meals and allergies counted for your caterer
-
BeforeSticky notes moved around a printed floor plan
Type a table number and the table card fills itself
-
BeforeThank-you notes tracked from memory
Every gift logged with the date its note went out
- One-time purchase
- Instant download
- Google Sheets & Excel
Inside the file
See the real thing. Before you buy.
1 / 11
Screens show a sample copy with example names and numbers.
Inside your download
One spreadsheet. One printable.
A spreadsheet for Google Sheets and Excel, plus a 16-page guest worksheet you can print.
The Guest Ledger.xlsx
- Start HereFive steps and what each status color means.
- SetupNames, wedding date, RSVP deadline, tables, seats per table, meal options, guest groups and two more events.
- DashboardInvited, attending, awaiting reply, seating check, meals to order, who is coming and gifts.
- GuestsUp to 250 guests: household, side, group, address, save the date, invite, RSVP, meal, allergies, table and status.
- SeatingUp to 30 table cards that fill on their own, seats counted, and a list of who still needs a seat.
- Gifts150 rows for gifts and the date you sent each thank-you note.
- Phone ViewA short summary to open in the Google Sheets app.
The Guest Worksheet.pdf
- Plan the listGuest list timeline, your numbers, A-list and B-list.
- Track itGuest list (50 lines), addresses and envelopes, RSVP tracker.
- Feed everyoneMeals and dietary needs, one page for your caterer.
- Seat everyoneRound tables, long tables, a room layout grid and escort cards to cut out.
- AfterOut-of-town guests, gifts and thank-you notes.
- 250 guests · 30 tables
- No formulas to write
- US Letter printable
Is it right for you?
Made for couples who like to know where things stand.
- Your guest list lives in texts, notes and reply cards
- You want the meal count for your caterer without counting by hand
- You are inviting up to 250 guests across up to 30 tables
- You plan together with a partner, parent or planner in Google Sheets
- Not an RSVP website. Guests do not fill it in; you mark their replies.
- Not for Apple Numbers. Use Google Sheets (free) or Excel.
After you buy
Checkout tonight. Seating plan tonight.
- 1
Check out
A one-time purchase of $9. No subscription, no account to create.
- 2
Download
Your download link appears after checkout and arrives by email.
- 3
Open and start
Open it in Google Sheets or Excel. Start Here walks you through setup in about 5 minutes.
Pairs well with
Your guests are set. Now the plan and the money.
Checklist, budget & payments
The Planning Ledger
$12
- 69 tasks dated from your wedding day
- Budget with 13 categories
- Payment tracker with automatic status
Budget & payments only
The Budget Ledger Lite
$7
- Budget with 13 categories
- Payment tracker with automatic status
- Printable budget worksheet
The little details
Good questions. Calm answers.
Everything you need to know before you bring The Guest Ledger home.
Is this a physical product?
No. It is a digital download: a spreadsheet and a printable PDF. Nothing is shipped.
What exactly will I receive?
A zip file with The Guest Ledger spreadsheet (seven tabs: Start Here, Setup, Dashboard, Guests, Seating, Gifts and Phone View) and The Guest Worksheet, a 16-page printable PDF in US Letter size.
How many guests and tables does it hold?
Up to 250 guests and 30 tables. Each table card shows up to 14 names, and you can set a different number of seats for any table.
How does the seating work?
In Guests, type a table number next to each person. Their name appears on that table card in Seating, the free seats are counted, and a table turns red if it has too many guests. Anyone attending without a table is listed so nobody is missed.
How do I open it in Google Sheets?
Upload the .xlsx file to your Google Drive, open it with Google Sheets, then choose File › Save as Google Sheets. Share it with your partner or planner so you can both update replies.
Can guests RSVP online with it?
No. It is a spreadsheet for you, not an RSVP website. When replies arrive by card, text or your wedding website, you mark them in the Guests tab.
Does it include a budget or checklist?
No. The Guest Ledger is for your guests, replies, meals, seating and gifts. For a dated checklist, budget and payments, see The Planning Ledger.
Does it work with Apple Numbers?
It is built for Google Sheets and Microsoft Excel. Apple Numbers is not supported. On a Mac, the free Google Sheets works great.
What if something doesn’t work?
Write to us with your order number. We reply within two business days, and if the file doesn’t work as described, we’ll fix it or make it right.
A calmer way to host
From “who is coming, again?” to “everyone has a seat.”
Every guest, reply, meal and seat in one file you own.
- One-time purchase
- Instant download
- Help within 2 business days
